As no two projects are the same we have developed a simple 7 Stage process plan which forms a suitable basis for most relocation, co-location and restack projects.

1. Strategic Brief

During phase 1 we analyse the requirements of the client and seek to define a clear strategy for the particular project. Typically phase 1 ends with a strategic briefing document being produced which forms the basis for the overall project.

Some of the keys points we look to cover during phase 1 include but are not limited to the following:

  • Identify key project parameters – constraints and objectives
  • Programme and business critical timelines
  • Agree level of business unit consultation
  • Identify CSR issues – environment
  • Property review/options
  • Change management opportunities
  • Budget and capex
  • IT Strategy
  • Project management
  • Procurement route
  • Prepare master programme

2. Information Gathering

Based on the strategic brief which has been collated we then set about information gathering which would typically be the following:

  • Identify interviewees for the consultation process.
  • Hold interviews and meetings and carry out appropriate audit work to flesh out the brief.
  • Hold meetings to feedback the brief parameters to the steering group.
  • Investigate areas of particular concern
  • Summarise the findings as a design brief.
  • Obtain record drawings for the buildings in question (architectural, mechanical and electrical installations)
  • Carry out appropriate building surveys - dimensional checks, services and infrastructure review
  • Produce CAD drawings of the structure and ceilings.
  • Investigate IT requirements and constraints.
  • Hold preliminary discussions with the District Surveyor and the Landlord if appropriate.

3. Concept Design

We take forward all the information gathered in phase 1 and 2 to prepare initial concept ideas for the project. Typically this would include but not be limited to the following:

  • Carry out building analysis
  • Prepare comparison report and layouts if more than one building is being considered
  • Prepare block & stack plans and test fits
  • Review building services in relation to proposed layout/occupancy
  • Look at IT logistics and planning
  • Explore look and feel concepts using mood boards
  • Consider possible furniture solutions
  • Liaise with the project team to ensure the design meets the tenant’s requirements.

4. Scheme Design

Phase 3 would normally result in a sign off process agreeing key points to enable the project design process to progress into scheme design and then detailed design.

  • Produce detailed space plans
  • Use samples, models, site visits and other appropriate means to establish the optimum layouts
  • Develop M&E services design and prepare performance specification
  • Hold preliminary discussions with approved inspector
  • Consult with appropriate environmental assessors (BREEAM, LEED, SKA) as appropriate for the project.
  • Investigate furniture options and iterate to sign off.
  • Provide cost modelling options
  • Develop project programme
  • Use mood boards, 3D visualisations, photographs, material samples and other appropriate means to conduct “image” sessions to closely define the desired aesthetic and to ensure that there is consensus.
  • Develop the outline design and communicate this development through a series of meetings, and reworking of the scheme until satisfactory sign-off.

5. Detailed Design

Phase 4 would normally result in a sign off process to enable the project to progress into the detailed design stage. Key activities during phase 5 include the following: 

  •          Produced detailed construction issue drawings
  •          Finalise M&E services design
  •          Submit Building Regulation Application and negotiate successful award
  •          Produce a block plan strategy for phasing as appropriate (if necessary).
  •          Provide cost input.
  •          Maintain budgets and advise on value engineering as required.
  •          Assist the Project Team in staff consultation, discussions and other forums.
  •          Prepare plans for approvals – both statutory and landlord’s.
  •          Assist the tenant in staff PR as required.
  •          Provide design specifications and services in relation to CDM

6. Implementation

We undertake to supply the following construction services:

  • Communicate with the client representatives.
  • Appoint sub-contractors.
  • Furniture procurement.
  • Take responsibility for assessing quality on the project.
  • Review project timescale and manage process.
  • Hold regular, informative meetings so that the client is fully aware of progress and issues.
  • Review the Health and Safety File in conjunction with the CDMC
  • Scrutinise all required permits for the execution of the works.
  • Ensure production of as-built drawings and manuals.
  • Ensure the Health and Safety File is delivered to the client

7. Move/Support

We undertake to supply some or all of the following management services during Phase 7:

  • Organise removals if required
  • Provide detailed relocation plans and supervise such relocations as required.
  • Ensure that IT support is on-hand to re-commission IT equipment when finally located.
  • Hand over project to Warranty Support Manager who will respond to any issues during the 12 month defects liability period.